CSNA issues reminder of compliance requirements for employers

Required records include payroll details, copies of payslips and employees’ job classifications

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13 July 2023

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The Convenience Stores and Newsagents Association (CSNA) has issued a reminder for employers to maintain statutory employment records in compliance with Employment Legislation, and in order to demonstrate that employees are receiving their proper entitlements.

The list below sets out the main records required.

  1. Employer registration number with the Revenue Commissioners
  2. Full Name, Address and PPS Number for each employee (full-time and part-time)
  3. Terms of Employment for each employee
  4. Payroll details – i.e. Gross to Net, Rate per hour, Overtime, Deductions, Shift and other Premiums and Allowances, Commissions and Bonuses, Service Charges, etc.
  5. Copies of Payslips
  6. Employees’ Job Classifications
  7. Dates of commencement and, where relevant, termination of employment
  8. Hours of Work for each employee (including starting and finishing times, meal breaks and rest periods). These may be in the form of Form OWT1 or in a form substantially to like effect.
  9. Register of employees under 18 years of age
  10. Whether board and/or lodgings are provided and relevant details
  11. Holiday and Public Holiday entitlements received by each employee
  12. Any documentation necessary to demonstrate compliance with employment rights legislation

Additional records may be required to be held depending on the sector/business involved.

 

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